In many ways, office moves are just as difficult as personal residential moves, because they depend on the coordination of a lot of people. In addition, for many businesses, one of the greatest challenges of any office move is managing to make money while the move is taking place. Keeping things efficient, so your office experiences the least disruption and can get back to normal as quickly as possible, is key to completing a successful office move. These tips will help you keep your office move efficient.
Develop a Color Coding System
Develop a color coding system that enables your employees to simply and easily designate where each box will be placed in the new office. This will make labeling boxes more efficient and help ensure that boxes are put where they're supposed to go on the day of the move.
Make a Move Plan and Write a Manual
Plan all the aspects of your move in advance and document it in an office manual, to be distributed to all employees. This will ensure that everyone is on the same page and knows what is expected of them. For example:
- Timeline. Devise a timeline that gives exact move dates. The timeline should tell employees when to start packing and what is expected of them on each day of the move.
- Color code system. Outline the details of the color code system to prevent mistakes as your employees pack up boxes.
- Parking and building information. Give your employees all the parking and building information that they'll need in the new office building, as well as information about the new office location and what address should be given to customers.
- Office closure information. If your business will be closed to customers, or even closed to employees for a short while, tell all employees when and what should be communicated to clients.
Diagram the New Office Layout
Make a diagram of your new office layout, including the future position of new cubicles and the placement of large pieces of furniture. Go over this diagram with your movers to ensure they know where everything should go and know how to get it there. Integrate the new office layout with your color coding system, so the movers will know where each box color goes in your new office. This will help ensure that every box ends up in the right spot as soon as the move takes place.
Get a Packing Service
The best way to keep your employees working throughout the move and to ensure the least disruption for your business is to hire a packing service that will put some or all of your items into boxes and transport them to your new office location. For more information, contact a company like Bekins Van Lines Inc.
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